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Frequently Asked Questions About Video Conferencing
1. What is Video Conferencing?
2. What are the benefits of Video Conferencing?
3. What kind of network do I need for a Video Conference?
4. Who can I talk to using Video Conferencing?
5. Is it safe to discuss confidential matters in a Video Conference meeting?
6. How do I book a Video Conference?
7. How do I prepare for a Video Conference?
9. What do I wear for clothing?
1. What is Video Conferencing?
Video Conferencing provides the means for proficient communication, partnership and decision-making even when people cannot be physically present in the same location. It has many of the same advantages as a face- to- face meeting including being able to see each other's facial expressions and body language. People can share data, presentations and more.
2. What are the benefits of Video Conferencing?
Specific benefits include increased management efficiency, improved representation at meetings, easier and more flexible scheduling of meetings, better utilization of meeting time, improved corporate communications and reduced employee fatigue and time away from home. Another great benefit are the cost savings due to travel avoidance.
3. What kind of network do I need for a Video Conference?
You can have a Video Conference on almost any type of digital network. West Canadian currently uses ISDN lines, which is the most common.
4. Who can I talk to using Video Conferencing?
You can use West Canadian's system to connect with anyone who has a basic Video Conference system. Including co-workers, family, customers, and suppliers.
5. Is it safe to discuss confidential matters in a Video Conference meeting?
The video connection will maintain a very high level of security. At West Canadian Video Conferencing is conducted in a secure and closed boardroom allowing for a high degree of privacy.
6. How do I book a Video Conference?
Phone West Canadian at (403)245-2555 or (403) 541-5209 and ask to speak with our Video Conference Co-Coordinator.
7. How do I prepare for a Video Conference?
Prepare for a Video Conference as you would for a meeting. Develop an agenda, which can be accomplished in the time allotted and have any graphics and visual aids needed ready ahead of time.
It is also recommended to appoint one overall chairperson and a leader for each site.
Yes, you should arrive at least 15 minutes prior to familiarize yourself with the equipment. A Video Conference co-coordinator will show you how to use the control panel. Be aware of the 0.5-second transmission delay.
9. What do I wear for clothing?
Avoid prints, patterns and stripes. Pastels are preferred over white, which may glare. White is okay if something dark is worn over top to add contrast. Avoid red as it may have a "bleeding" effect on the screen.