Records Management Consulting

 

Do you have a Records Management Plan?

Our Professional Records Management Consulting Group will be a great resource to facilitate the creation or refinement of a formal plan, customized to your organization's specific business practices. A good plan should address important issues such as a Vital Records Program, a Records Retention Program and a Disaster Recovery Program.

Having a solid Records Management plan will:

  • help reduce operating costs
  • improve efficiency and productivity
  • facilitate regulatory compliance
  • minimize litigation risk
  • improve corporate decision making
  • foster professional business practices.

Vital Records Programs

"Which are our Vital Records?" Our Professional Records Management Team can facilitate the identification and inventory of the records that are vital to the core success and sustainability of your organization. A risk assessment can be conducted before protective measures are identified and implemented. This has become extremely important in today's world of compliance and liability.

Records Retention Programs

"How long is, long enough?" Records management is not just about what or how you store documents. It's also about establishing how long you need to store them, in what format and which documents you don't need to store at all. These are often difficult decisions to make. Our Professional Records Management Team will be a terrific resource in answering these questions and setting a well-laid plan in place. Again, compliance and liability are strong motivators to establish a Record Retention Program.

Disaster Recovery Programs

"How will we keep them safe?" Once Corporate Vital Records have been identified and inventoried, with the potential risks and the probability of occurrence having been examined... then recovery strategies must be set in place. Our Professional Records Management Team has a wealth of knowledge and experience in developing Disaster Recovery Plans to suit your organizations needs.

Document/Content Management Systems

"Where will we keep them?" West Canadian has solutions for all sizes of companies and requirements. Whether you need a high-end content management implementation or a simple solution for storing and viewing scanned documents, we can deliver. We also host on-line content management ASP solutions with WebConnect DM. This gives you remote access to simple document management applications without incurring, a huge learning curve, costly system maintenance and hardware/software expenses.

Scanning Services and Equipment

"Do I want to scan all this myself?" Every month, West Canadian scans well over 3 million documents of every shape, size, colour and type. As the premier scanning service-company in Western Canada, we scan anything from personnel and accounting documents to client and claim files... from engineering and architectural plans to seismic sections or full sized maps. We can do the job either in one of our established facilities (Edmonton or Calgary) or on-site at your location.