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How much does it cost to scan a box of paper records?

How much does it cost to scan a box of paper records? A standard bankers box of documents contains about 1,800 pages. The industry average to scan those records is between $0.10 and $0.17 per page and a standard box of records costs around $250 to scan. Sounds simple, but there's a caveat. If you see a company advertising $0.07 (or lower!) per image price, buyer beware. You get what you pay for. Our standardized pricing models include all basic digitization services like document preparation, scanning, processing, indexing, quality assurance and file delivery. For those companies offering lower than standard pricing, these basic services may be additional costs that could leave you paying triple. We like to be transparent with our customers about the value we provide. Following are 7 common factors that can contribute to the cost of a document scanning and conversion project. Ready for a personalized estimate? Visit our online calculator for per-box pricing > Common factors that affect pricing for document scanning services 1) How much preparation is needed to prepare your files for scanning? Document preparation for scanning can include removing pages from binders, removing staples and other fasteners, folding down corners and ironing out wrinkled pages. If your paper document collection is looking particularly disorganized or messy, this can increase the amount of prep required. 2) Are your pages single- or double-sided? A standard bankers box averages about 1,800 images per box. But be sure to check for double-sided pages in your collection as these will count as two images (front and back). 3) What sizes are your documents? Standard high-speed scanners can work with documents up to 11x17". Documents larger than that (such as architectural drawings, blueprints or maps) need specialty oversized scanning. 4) How many index fields do you need captured? Using Optical Character Recognition (OCR) technology, we can make your documents searchable when they're converted to PDFs. Not all OCR technologies are built with the same level of sophistication. The system we use recognizes over 100 languages, ideal for organizations with multilingual documentation. OCR can also capture and recognize index fields in your document which can help to classify and organize information in your content management system. Index fields will change based on your unique requirements. In most cases, customers only require three standard fields based on their industry. However, there are some customers who have more complex needs and can ask for 50+ custom fields. 5) Do you have scanning accuracy compliance requirements? The industry standard for imaging accuracy rating is 99%. This translates to for every 100 pages, one has an error. Customers with industry-specific compliance regulations sometimes require up to 99.99% accuracy, which requires additional QC and manual oversight that can add to the cost of your project. 6) Do you want each section, folder or document delivered as a PDF? Whether you want each section (common to land files), folder or document delivered as a PDF will affect your per-box price. If one folder has 10 documents in it, it can quickly be scanned all at once into a single PDF. If each of those documents needs to separated into their own PDF, this will require more time and therefore higher cost. 7) Where are your records stored and where do you want them scanned? Our team can securely transport your records collection to our compliant scanning facilities in Calgary or Edmonton, or we can deploy records technicians to scan them on-site at your organization. The method you choose and the physical location of your records will factor into the price of your scanning project. Have questions? Leave us a comment below or contact us directly. Online Calculator for Per-Box Scanning Estimates Curious what scanning your bankers boxes will cost you? Check out our online calculator and get an estimate sent instantly to your inbox.

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West Canadian's 2020 Holiday Hours

Happy Holidays! In the spirit of the holiday season and spending time with loved ones, please be informed that our Calgary and Edmonton corporate offices will have revised hours during the holidays. Dec. 24 - 28 | ClosedDec. 29 - 30 | Open Dec. 31 - Jan. 3 | Closed For questions or help with your order, call 1-800-267-2555 or email our support team.

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West Canadian's George Brookman Appointed to the Order of Canada

West Canadian Digital Imaging is proud to announce that our Owner and Chairman, George Brookman, has been appointed to the Order of Canada by the Right Honourable Julie Payette, Governor General of Canada. The Order of Canada is one of our country’s highest civilian honours. Its Companions, Officers and Members take to heart the motto of the Order: DESIDERANTES MELIOREM PATRIAM ("They desire a better country"). George is recognized by the Order for his commitment to local business initiatives, and for his multifaceted contributions as a Calgary community leader. Some of his recent community leadership roles include: Director of the Field of Crosses, a veteran's memorial tribute in Calgary; Chairman of Breakfast on the Bridge fundraisers in support of the Calgary Military Family Resource Centre; Ambassador for the Salvation Army's Day of 1,000 Lunches; and Past President and Chairman of the Board of the Calgary Stampede. "To be recognized among thousands of inspiring Canadians is an honour that is both humbling and overwhelming," says George. "This is such a proud moment not just for me, but for my family, friends, colleagues and the many people who have made the journey with me. It’s a true recognition of the importance of community, particularly at this difficult time." Created in 1967, the Order of Canada recognizes outstanding achievement, dedication to the community and service to the nation. More than 7,000 people from all sectors of society have been invested into the Order. Those who bear the Order’s iconic snowflake insignia have changed our nation’s measure of success and, through the sum of their accomplishments, have helped us build a better Canada. Appointments are made by the governor general on the recommendation of the Advisory Council for the Order of Canada. Congratulations to the 114 appointees announced today! For more information on the Order of Canada and recent appointees, click the link below.

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The HUB at West Canadian is Temporarily Closed

The HUB at West Canadian is Temporarily Closed As the situation with COVID-19 evolves, West Canadian continues to take appropriate precautions to protect our employees, customers and business partners. Our organization is assessing the situation daily and remains committed to adhering to the Federal and Alberta Health Services guidelines. Until further notice, we have closed our walk-in services at The HUB in Calgary to reduce public traffic. Curbside Pickup & Drop Off Available Customers with existing orders are able to arrange delivery service or curbside pickup by calling Client Services at 403-313-5866. Curbside pickup and drop off are available between 8 am - 4 pm on weekdays. For more information, please reach out to

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Welcome to West Canadian's New Website!

Welcome to West Canadian's New Website! Over the years, it has always been our passion to provide you with a personalized, professional customer experience that enables you with what you need, when you need it. Today, we're taking that mission one step further as we launch a new website with a fresh look and improved online experience. What's new on the site? Here are a few things you can expect to find on our new website: An expanded navigation menu that makes it easier to find information about our solutions, services and ways to get in touchA robust resource centre with centralized access to our Blog, Case Studies, and Project Gallery Updated information about Who We Are, Our Sustainability Program, Community Initiatives, Careers and more... A fresh, modern and vibrant look and feel Same great features, fresh new look Things may look a little different, but you're able to access the same great features you were before, including: 1) Send Us Files Locate the Send Us Files button in the top navigation, circled below. 2) Client Login For access to WebConnect, ProjectConnect and ImageConnect portals, click the Client Login button circled below. We hope you enjoy visiting our new site! If you require assistance or have questions, please contact your Account Manager or contact us here.

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West Canadian Participates in the #3Things4Neighbours Community Challenge

A community challenge started in March by a Calgary business owner has gone viral in the local community, and West Canadian is the latest to participate. The #3Things4Neighbours social media challenge is designed to encourage Calgarians to carry out acts of kindness amid the COVID-19 pandemic. The challenge began in March when a Calgary business owner created the campaign as a way to give back to the community. Nearly half a year later, what started as a good deed between neighbours has caught on in Calgary's business community, as organizations like ATCO, Enmax,CANA and many others take to video to share three things they are doing to support our local community. Many of the organizations who have completed the challenge have chosen to nominate others to do the same. Thank you to Luke Simpson, President & CEO at CANA for nominating our organization to rise to the challenge. "We have learned that you don't have to be a big company with deep pockets to make a difference. Small acts of kindness and generosity can go a long way and make a positive impact on people around you." — Karen Brookman, President & CEO Watch our video below to see how we are supporting our community this year, and we invite you to join in! We would like to nominate Brent Hesje, CEO of Fountain Tire, Katherine Emberly, President of Business, Brand & Communications at Shaw Business, and Doug Cinnamon, Architect and Studio Managing Principal at DIALOG to complete the challenge. Watch other #3Things4Neighbours challenges on YouTube by clicking the button below. View #3Things4Neighbours on YouTube

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The HUB at West Canadian Has Re-opened to the Public

The HUB business centre at West Canadian Digital Imaging's Calgary location has officially re-opened with revised hours and services. Following months of closure due to the pandemic, we are excited to announce that The HUB at West Canadian re-opened to the public on Wed, Sept 9, 2020. We remain committed to the safety of our staff and visitors, and have implemented changes to the space including revised hours, services and health and safety measures. Revised Hours The HUB is now open Monday through Friday from 8 am - 4 pm. Please note that The HUB will remain permanently closed on weekends and statutory holidays. Changes to Available Services To protect the health and safety of our customers and staff, self-service computers and copiers will no longer be available at The HUB. All other services including walk-in support for printing, scanning and photocopying are available, as well as pickup for existing orders. Curbside Pickup Still Available If you are visiting our building to pick up an existing print order, you now have the option to walk into The HUB or park in one of our assigned stalls for curbside pickup. For curbside pickup, please call the phone number on the sign outside upon arrival. Health & Safety Measures Our team has implemented safety measures in our space to protect your health and safety. Please note the following before visiting The HUB: All guests are required to wear face masks upon entrance into the buildingWe have increased the frequency of cleaning in our buildingWhile guests will have access to The HUB on the first floor through the South Entrance accessible nearest our parking lot, access to other areas of the building including elevators and stairwells is restricted at this time We are so excited to welcome you back and look forward to visiting next time you're at The HUB. See you soon! For questions about The HUB, please contact: Karly Steed Team Lead, Client Services 403-541-5648

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The Easiest (and Most Affordable) Way to Go Paperless: Scan-to-Zero

It started with a filing cabinet. Then a closet. Eventually, your organization's paper records collection grew so much that your office space couldn't sustain it, so you entered into a contract with a file storage vendor. Sound familiar? Today, the average organization increases its paper consumption by 22% each year, which means there's no sign of that growth stopping anytime soon. Driven by a shift towards remote work and an increase in economic uncertainty, many businesses are now looking to improve their employees' access to company information and reduce their overall operating costs. Thankfully, both objectives can be achieved with a single solution... by eliminating the large volumes of paper in your organization that take up valuable real estate, cost money to store and are very difficult (if not impossible) to access while working remotely. The solution sounds simple—eliminate paper. But often, this can feel like a daunting and expensive endeavor that leaves many businesses wondering, "Where do we start?" Enter Scan-to-Zero. What is Scan-to-Zero? Scan-to-Zero is a method of digitizing your paper records collection that is easy, affordable and flexible. Rather than deploying resources to scan your entire records collection all at once (which can be daunting and expensive), our team will digitize a fixed volume of your records each month until your collection is complete. If your records are taking up space in your office, or you're paying expensive document storage fees, we'll alleviate those pain points right away. At no additional cost, we will store your records at our secure facilities while they're waiting in the queue to be scanned. When it's time for digitization, our experts securely convert, extract and index the valuable data from your records using our state-of-the-art capture technology including an IBML scanner, Kofax Capture and Optical Character Recognition (OCR). Book a complimentary Scan-to-Zero Site Assessment > The Scan-to-Zero Process How does it work? We assess your needs and establish a budget, timeline and technical requirements for your file delivery We securely transport your collection to our storage facilities where your documents await scanning, or we can remove small batches from your office at a time (we're flexible to your needs) Whether your budget is $500 or $5000, we'll scan a fixed rate of documents each month until your paper volume and invoice both reach zeroWhile your files are in the queue waiting to be scanned, you'll still have access to them—just let us know what files you need, and our experts will locate and deliver them securely right awayOnce your documents are digitized, we deliver them to you digitally (and we can also help you with content management solutions and strategies) After they're scanned, West Canadian can safely destroy your records in accordance with compliance regulations, or we can return them safely to you (or a combination of the above) Get started with Scan-to-Zero today > Key Benefits of Scan-to-Zero 1) Eliminate Document Storage Costs and Contracts If your business records are in a document storage facility, you're likely paying a fixed monthly rate on a long-term contract. When that contract is up, there's still no end in site as your volume of information continues to grow. With Scan-to-Zero, you pay what you want until the work is done and your invoice is zero. 2) Gain Access to Critical Business Records Once your documents are scanned and converted, West Canadian offers and supports several solutions for digital file delivery and information management. Our experts will work with your unique needs, budget and timelines to determine what's right for you. 3) Improve Workplace Efficiency Research shows that a typical employee spends 30-40% of their timelooking for information that's stored away in filing cabinets. Once you've gone digital, you can organize your content repository in a simple and effective way that makes it easy to find information whenever and wherever you need it. Getting Started The first step is a conversation. Take advantage of our complimentary Scan-to-Zero Site Assessment and we'll visit the location of your business records to assess: The approximate volume of your recordsFile types and unique requirements for digitizationYour budget and timeline for going digital Plus, for a limited time get a complimentary proof of concept that includes the scanning and electronic delivery of one banker's box of files. More information at the link below. Learn More

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Enable Your Digital Workforce: 3 Steps to Drive Remote Productivity

As the COVID-19 crisis began to unfold, many organizations had to quickly mobilize a remote workforce with very little warning or preparation. Some of West Canadian's customers reached out to find simple and affordable solutions that would enable their employees to remotely access and collaborate on company documents, no matter where they were working from. As we settle in and adapt to this new world of work, issues and gaps in process will inevitably continue to surface. Here are three steps organizations can follow to proactively support and empower a productive digital workplace. Step 1: Define your business critical processes. To meet an immediate need, many employees found temporary workarounds to access their files and information from home. To enable a truly productive, secure and accessible remote work environment, organizations must reassess the situation strategically. Before you can choose a solution for your new digital workplace, you must define your needs. Start by identifying the key stakeholders in your business — HR, Accounting, Supply Chain, Operations, Marketing, Sales, etc., and then define the critical processes that each of these groups perform to keep your business running. Some examples include: Does your HR team need access to employee records and policies to manage staff and business continuity during the crisis? Does your accounting team need access to invoices and purchase orders to continue paying vendors and collecting customer payments?Do your sales staff need customer contracts, SOWs and other critical materials to manage accounts and keep revenue flowing? Once you have defined the business critical processes performed by each stakeholder group, list them in order of priority and identify the roadblocks they are experiencing due to their new remote work environment. Step 2: Determine what you already have available in your technology ecosystem. Once you have a solid understanding of the roadblocks your stakeholders are experiencing, the next step is understanding the tools, technology and expertise you already have available. Some key questions to consider: Where are your company documents stored? Start with the basics. Are your documents paper-based, digital, or both? If your company information is paper-based and stored away in filing cabinets at the office, you will need to consider converting those documents to a digital format and storing them in a secure, cloud-based location. While developing a digital information ecosystem typically requires strategy, there are easy-to-adopt and affordable solutions that will work for the interim. If your documents are digital, where are they stored? If they are in network folders, are they accessible remotely through a VPN? If they are in email, SharePoint or an ERP system, can they be securely accessed and shared from home? Do you have the in-house expertise to deploy a solution? If there are gaps in your technology that leave your team unable to access information remotely, you may need to deploy an interim solution. In that case, do you have an internal IT team that can champion the initiative and get your digital workforce set up quickly? If not, consider consulting with a trusted partner like West Canadian. Speak to our Digital Transformation Specialist > Step 3: Choose and deploy a solution. You now have a clear understanding of the roadblocks your employees are having getting access to their critical information, and you understand your current technology environment. With this in mind, it's time to choose a technology solution that will work for the interim, but also has the capability to provide value when your employees are back at work. There are several quick to adopt, easy to use and affordable document management solutions that could work for your organization. Which solution you choose depends on factors such as: Complexity of your information environment — Do you have several departments that each need their own repository, or are you a smaller business that needs a single place to store information? Metadata requirements — What type of search functionality do you need to retrieve documentation? Permission controls — Do you require advanced measures for granting access to documentation, or are you fairly lenient? If you're not sure where to get started with choosing an interim document and information management ecosystem, West Canadian can help. We're Here for You West Canadian can help you rapidly design and deploy the software,hardware and processes that you need to enable your workforce with quick, simple and secure access to your key business records. Learn more by clicking the link below. Learn More

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